Why Timely Payments Matter: A Contractor's Perspective
Why Timely Payments Matter: A Friendly Reminder for Our Valued Clients
As contractors, we understand that every business operates differently, especially when it comes to accounting processes. But here’s a truth many may not consider: just like you rely on your paycheck to arrive on time, we rely on payments for the work we do to keep our businesses—and lives—running smoothly.
Imagine for a moment if the company you work for delayed your paycheck or if your hourly or commission check wasn’t correct. Wouldn’t you head straight to accounting to get it resolved? It’s no different for us. While we’re here to provide you with exceptional service and deliverables, we also need the same certainty and timeliness when it comes to payments.
Why We Require Payments Up Front
To keep everything running smoothly for both sides, I typically ask for payment up front, ideally seven days before a shoot. Why? Because it allows us to focus entirely on delivering the best service, without worrying about financial logistics. It’s not about “holding media hostage”; it’s simply the only way to ensure we’re paid fairly and on time.
If your company has specific processes—like net-30 terms or post-completion payments for corporate or government projects—we absolutely understand. We’re happy to work with you on those terms, but we ask that you communicate clearly and adhere to the agreed-upon payment schedule.
Communicating Payment Timelines
When we agree on payment terms, here’s what helps us most:
Be realistic with timelines. For example, if you think payment usually takes two weeks, let us know to expect it in three. That way, we’re pleasantly surprised if it arrives earlier and not left wondering when it’ll come through.
Set clear expectations. If you’re not sure how long processing will take, please figure it out beforehand. We’re people too, and just like you, we plan our lives around knowing when payments will arrive.
Why We Send Reminders
I know automated payment reminders can feel annoying, and I’m sorry if they catch you off guard. But they’re not sent to pester you—they serve two important purposes:
To remind you that a payment is due.
To help us track payment patterns and prepare accordingly.
If we know your company typically takes longer to process payments, those reminders help us plan better for future work together. It’s never about doubting your integrity or whether you’ll pay—it’s simply about ensuring everything stays on track.
A Word on Payment Delays
Occasionally, I’ve heard things like, “Do you think we wouldn’t pay you?” It’s not that at all. The reality is, if payments don’t arrive when expected, it creates challenges on my end. For example, if I work several multi-day jobs in a month and they all pay net-30, I could go weeks without receiving any income. That means I may need to dip into savings or even borrow money just to cover basic expenses.
It’s not about being upset or difficult; it’s about mutual respect. Just as I prioritize showing up on time, delivering high-quality work, and meeting your deadlines, I simply ask for the same respect when it comes to payments.
In Closing
At the end of the day, I’m here to help your business succeed, and I value the trust you place in me to bring your projects to life. Timely payments ensure I can continue to serve you and all my clients with the professionalism and dedication you deserve.
If you have any questions about payment terms or processes, I’m always happy to discuss them upfront. Let’s work together to make every project seamless, from start to finish!